Conference Management Services ~ Since 1967

Download Conference Management Services (pdf, 1 page)

Personal Service at any Location

• Coordinate and travel to the conference location of your choice
• Designate a personal conference planner to coordinate all the details
• Provide onsite staff to work with the venue and monitor all functions

Site Selection/Contract Negotiation

• Prepare and distribute meeting resume and request for proposals
• Identify appropriate properties and conduct site inspections
• Negotiate contracts

Marketing & Web Site Production

• Coordinate design, production and distribution of marketing messages
• Produce & maintain conference web sites to your specifications
• Send automatic email communications to potential participants

Online Registration

• Provide proven software systems for attendee registration
• Process secure credit card transactions
• Send automatic email communications
• Allow access to real time registration reports
• Onsite registration staff, custom name badges and event tickets

Online Speaker/Program Management

• Collect abstracts, speaker information & customized data online
• Allow multiple reviewers to securely score and rank abstracts online
• Send automatic email communications to presenters
• Create online agenda with links to abstract and speaker information
• Publish final printed and online program from abstract database

Budgeting & Financial Planning

• Develop a comprehensive budget plan and monitor expenditures
• Process accounts receivable and payable
• Provide final audited financial statement and budget analysis

Logistics Planning & Execution

• Coordinate hotel, meeting rooms, AV, food/beverage
• Prepare signs, handouts, certificates; Arrange for credit CEUs
• Manage onsite logistics

Trade Show & Exhibit Management

• Design, develop and manage your exhibition or trade show
• Manage online registration and booth assignments
• Select and interface with display companies

Tours ~ Special Events ~ Ropes Course

• Coordinate group recreational activities, hospitality tours, special events
• Arrange for teambuilding and ropes course activities

Conference Evaluation & Wrap Up

• Design, distribute, collect program evaluations; Provide statistical summary
• Prepare final reports and conference summary; Send thank you letters

Please inquire about additional services you may need.