Conference Management Services ~ Since 1967
Bring your conference to a new level of success with our integrated technology solutions and personal customer service. Let us meet your unique conference management needs. We specialize in online registration, online abstract management and conference web site production.
We'll take the complicated details off your shoulders! Our professional conference planners will take care of every detail at the location of your choice. We are experienced in managing a wide variety of conferences on a local, national and international level.
We're looking forward to serving you and making your conference a success!
Download Conference Management Services (pdf, 1 page)
Personal Service at Any Location
- Coordinate with and travel to the conference location of your choice
- Designate a personal conference planner to coordinate all the details
- Provide on site staff to work directly with the venue and monitor all functions
Site Selection & Contract Negotiation
- Prepare and distribute meeting resume and request for proposals
- Identify appropriate properties and conduct site inspections
- Negotiate contracts
Marketing & Web Site Production
- Coordinate the design, production and distribution of marketing messages
- Produce and maintain conference web site to your specifications
- Send automatic email communications to potential participants
Online Registration
- Provide proven software systems for attendee registration
- Process secure credit card transactions through Trust Commerce
- Send automatic email communications to participants
- Allow access to real time registration reports
- On-site registration staff, custom name badges and event tickets
Online Abstract Submittal & Program Production
- Collect abstracts, speaker information and customized data online
- Allow multiple reviewers to securely score and rank abstracts online
- Send automatic email communications with presenters
- Create online agenda with links to abstract and speaker information
- Publish final printed and online program from abstract database
Budgeting & Financial Management
- Develop a comprehensive budget plan and monitor expenditures
- Process accounts receivable and payable
- Provide final audited financial statement and budget analysis
Logistics Planning & Execution
- Coordinate hotel and meeting rooms, AV, food /beverage
- Prepare signs, handouts, certificates; Arrange for credit and CEUs
- Manage on-site logistics
Trade Show & Exhibit Management
- Design, develop and manage your exhibition or trade show
- Manage online registration and booth assignments
- Select and interface with display companies
Tours ~ Special Events ~ Ropes Course
- Coordinate group recreational activities, hospitality tours, special events
- Arrange for teambuilding and ropes course activities
Conference Evaluation & Wrap Up
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